The Portal is a primary point of interaction between member schools and the TSSAA state office.
New for 2021-22
When signing in for the first time in 2021-22, administrators should click the button shown to renew their Portal access from the previous school year. All school administrators on record will receive an email notification when someone's access is renewed in this manner.
By recent Board of Control action, virtual schools are no longer permitted to form cooperative agreements with other schools. Students attending a member virtual school are eligible to participate in TSSAA sports at the school the student would be zoned to attend in that school system. If your school has a virtual school student participating, your school administration will be responsible for submitting eligibility information for those students. Schools that have a member virtual school in the same school system will see a new drop-down option when entering student core information to identify which school the student attends. All other menus and processes will be the same.
The Portal will soon begin forcing password changes yearly, so ensure that the email address associated with your account is current. Click the user menu in the upper-right corner of the screen, select My Profile and click Change Email to view and update your email address.
Every district and region has access to full video conferencing rooms for conducting virtual meetings. Administrators and coaches can access this feature by signing into the Portal and clicking on Sports, Memberships, then Members under the desired sport/group combination.
Have a question? Chances are, there's an answer for you in our new Portal Knowledge Base. You'll find help articles organized by topic, a powerful search feature and a contact form for asking questions. The Need Help? button inside the Portal is also connected to the Knowledge Base to quickly get you the help you need.
Coaches and administrators will use their email address and password to access the system to enter voucher information and complete online rules meetings. Your account will be created when your athletic director adds you to the school's staff listing. You will receive an invitation email from the TSSAA Portal (email@example.com) with a link to set your password.
If your name and correct email address appear on your school's directory page, proceed to the Portal sign in screen and click Forgot Password. Follow the prompts to set your password and sign into the Portal. Your schools AD can resend your account invitation email if necessary (under Coaches & Staff, All Staff tab).
Online Rules Meetings
Sign into the Portal using your individual account (email address) and click Education, then Online Meetings. To access rules meetings for a given sport a coach must be assigned to that sport on the school's Coaches & Staff page. Athletic Directors may complete any and all online rules meetings.
Other Helpful Notes
Sport rules books will continue to be distributed electronically through the NFHS Rules App for iOS and Android. Head coaches should sign into the Portal to request access to their rules book and view step-by-step instructions for getting started with the app. Under the Resources menu, click Sport Rules Books and follow the prompts. More information can be found here.
The Homeschool Form is part of the eligibility process inside the TSSAA Portal. The eligibility questionnaire will direct you to the form when necessary.
Eligibility options for Special Olympics Athletes are also part of the eligibility questionnaire.
The Membership Statement (Forms, New Form, Membership Statement) will record the sports your school will participate in during the upcoming school year and calculate membership dues and any other fees such as for non-faculty coaches and TIAAA memberships. This will also provide you with a blank membership contract. Complete this by August 1.
Submit the signed membership contract via file upload to the Portal (Forms, New Form, Signed Contract Upload) no later than August 1. A printable, itemized invoice will be found in the Accounting area of the Portal (Accounting, Statement/Ledger) for the payments of dues and fees. Membership dues must be paid by September 1.
On a related note, every school will be required to complete important actions in the Portal prior to accessing other features. These requirements will include verifying school directory information, submitting signed membership contracts and selecting Principal (Head of School) and Athletic Director contacts on the Coaches & Staff page. If an action is required, users will be shown a message and directed to the area of the Portal where the requirement can be fulfilled. Full access will be restored after the required step is completed. This may be an inconvenience to some coaches and administrators, but it will help ensure that all member schools provide needed items.