DIVISION I GIRLS’ SOFTBALL SECTIONAL GUIDELINES
- Dates / Location / Times – Region winners and runners-up will meet in the Sectional on Friday, May 18, 2018. The contest shall take place at the regional winner’s field as long as the field can be considered an adequate facility. The host school, whom shall also be the home team, should contact the visiting team as soon as possible concerning the site and time of the sectional game. If the established starting time of a sectional contest between two schools conflicts with the previously scheduled Commencement Exercises of one of the schools, and that school has Senior roster player(s), then at the request of the affected school, the contest will be rescheduled for a mutually agreed upon time and site that falls within the playoff timeline established by the TSSAA. In the event the two schools do not agree on a rescheduled time and site, the TSSAA office will designate a starting game time and site. Sectional games are listed below:
Site 1: Winner Region 1 vs. Second Region 2 Site 2: Winner Region 2 vs. Second Region 1 Site 3: Winner Region 3 vs. Second Region 4 Site 4: Winner Region 4 vs. Second Region 3 Site 5: Winner Region 5 vs. Second Region 6 Site 6: Winner Region 6 vs. Second Region 5 Site 7: Winner Region 7 vs. Second Region 8 Site 8: Winner Region 8 vs. Second Region 7
The sectional winners will advance to the central tournament site May 22-25, at the Murfreesboro Sports Complex and McKnight Fields in Murfreesboro, TN. The state office staff shall make the draw for play at the central tournament site. The draw will be made such that if two teams from the same region qualify for the state, they will be drawn to opposite brackets. The bracket shall be set by the Executive Director upon completion of the sectional games.
- Game Director – The principal of the host school shall be the Game Director. If additional facilities are secured other than those of the host team, the Game Director must be approved by the TSSAA state office. It shall be the duty of the Game Director to handle all financial arrangements for the game and to make financial reports to the participating teams. Additional responsibilities include:
- Arrange for scorekeeper, ball girls, ticket seller and takers.
- Make arrangements for concessions. Profits from the concessions will go to the host school or to those appointed by the host school to handle them.
- Purchase softballs. The cost of these balls shall be part of the game expenses. The unused balls should be divided between the participating teams after the game is completed. The Wilson A9011 (NFHS Polycore) will be used in the state tournament.
- Suspended Game / Run Rule – Suspended games during the tournament are to be picked up from the point of suspension, at the next earliest opportunity to play. Tournament games do not have to go the full 7 innings. Coaches, plus the umpire-in-chief, can mutually agree to terminate a game early and a winner declared. Coaches must also mutually agree to the 10 run rule after 4½ innings (with home team leading) or 5 innings.
- Tickets and Passes:
- All tickets are general admission and are $7 each. The host school is to furnish tickets.
- TSSAA ID Cards are NOT TO BE ACCEPTED AS PASSES.
- Players in uniform from each team, plus coaches and bat girls shall be admitted free of charge.
- Working press and media shall be admitted free of charge.
- The 2017-18 Championship Event Card will provide complimentary admittance for the Sectional Game. Each member school received two event cards. This card admits ONLY ONE PERSON PER CARD. The Tennessee Athletic Coaches Association (TACA) card will also provide complimentary admittance for the Sectional Game. The TACA card admits ONLY ONE PERSON PER CARD.
- Game Officials -Game officials will be assigned by the state office. The fee for a two person crew shall be $70. The fee for a three person crew shall be $65. In either case, umpires shall receive 15¢ per mile, round trip when an umpire travels outside the county in which they reside.
- Tournament Roster – At the state tournament, teams will be limited to a maximum of 20 players. It is recommended that this same policy be followed for the sectional game. As a reminder, coaches you should have your line-up written out and ready to give to the scorekeeper and umpire when going over ground rules.
- Financial Arrangements / Reporting – The Game Director shall make a financial report on the TSSAA Portal based on the financial arrangements listed below:
- After game expenses have been paid in the sectional game, the remaining receipts shall be divided with 1/3 going to each participating team and 1/3 to TSSAA.
- In sectional games the umpires and administrative cost shall be paid first. If receipts are not sufficient to pay the umpires and games expenses, the host team and TSSAA shall share these costs, and no team expenses shall be allowed.
- Team expenses for sectional games are as follows: Teams within the county where a game is being played shall receive no expense allowance. Visiting teams shall have a mileage allowance of 40¢ per mile round trip. Teams within 150 miles of the game site will receive mileage and $4 per person for food for a maximum of 18 people. Teams over 150 miles from the game site and who spend the night will receive mileage, $6 per person for food for a maximum of 18 people and $5 per person for lodging for a maximum of 18 people for one night.
- Necessary local expenses will be paid from the gate receipts. Other expenses such as officials, stadium costs, etc., shall be determined by the local game director and TSSAA.
- All checks for district, regional, and sectional tournaments and playoffs must be distributed within 10 business days of the completion of the tournament or game. Failure to do so will result in a $100.00 late fee to be paid to TSSAA and is to be used in the A.F. Bridges sportsmanship program to go to schools or students receiving awards. Failure to distribute funds within 20 business days will result in an additional $200 late fee (total $300.00). Failure to distribute funds within 40 business days will result in an additional $200.00 late fee (total $500.00). The school may not host any tournament or playoff until the principal or athletic director appears before the Board of Control to explain their reasons for not distributing the checks within the required time frame. The Board would then determine whether the school can host tournaments or playoffs in the future.
- Video / Videostream / Radio – Video taping or filming is permitted as long as the taping or filming is for private use or use by the two schools involved and not for public or commercial use. Video taping or filming must be done from the individual’s seat. Individuals will not be allowed to use tripods. A school taping or filming its own game may use a tripod. A school will not be allowed to tape or film a game unless its team is involved in the game. All taping or filming by a school may be approved by the local Game Director, and the Game Director shall assign space, when available, from which to tape or film. Any media entity, or school wishing to videostream or tape delay broadcast any sectional games must submit their request to the TSSAA in writing for that event. The request must be submitted at least three days prior to the event in question. If such permission is granted, a fee of $300 will be paid to the game director and shall be included as part of the gate receipts.
- Submitting Results – Upon completion of the sectional game, please email your results to: firstname.lastname@example.org.
- State Tournament Program – If your team has not already submitted your team roster please do so immediately. Detailed instructions for submitting your team’s information can be found here.
- State Tournament Guidelines – Information concerning the State Girls’ Softball Tournament can be found here.